Overview
Position Title: Procurement & Warehouse Operations Manager
Location: Minneapolis, MN
Reports To: COO Position
Type: Full-Time, Exempt (Salaried)
Position Summary:
The Procurement & Warehouse Operations Manager leads and integrates all procurement, vendor management, and warehouse activities across Greenway Solar Services, Spye, LLC, and Donkey Label. This role ensures materials, equipment, and products flow seamlessly from supplier to warehouse to end user, covering solar and construction supplies, AV systems, and apparel/retail goods. This position oversees procurement strategy, negotiates vendor contracts, manages a central warehouse divided into entity-specific spaces, and leads a team of Warehouse Assistants. The role is measured by clear KPIs in cost savings, vendor performance, warehouse efficiency, and inventory accuracy.
Key Responsibilities:
• Procurement Strategy & Execution
o Develop and execute procurement strategies that balance cost, quality, and delivery across all entities.
o Standardize procurement policies and ensure compliance across systems (QuickBooks, Bill.com, Shopify, HubSpot, D-Tools).
o Oversee long-term supplier agreements, ensuring consistent pricing, reliability, and quality.
• Vendor & Supplier Leadership
o Lead negotiations for contracts, pricing, and service agreements.
o Establish vendor performance scorecards and conduct quarterly reviews.
• Warehouse Operations & Staff Management
o Oversee central warehouse operations, with designated spaces for each entity.
o Supervise, schedule, and train part-time employees, as required, to fulfill the responsibilities of the Warehouse Assistant / Associate role.
o Implement standardized processes for shipping, receiving, job staging, storage, dispatch, and inventory controls.
o Ensure compliance with safety, OSHA, and organizational standards.
• Inventory & Logistics Oversight
o Maintain 95%+ monthly inventory accuracy across entities.
o Forecast material needs in coordination with project managers and sales teams.
o Ensure on-time delivery to project sites and retail fulfillment.
o Manage logistics for both domestic and international shipments, including apparel imports.
• Financial & Reporting Accountability
o Ensure procurement spend stays within budget, with regular reporting to Finance.
o Deliver monthly procurement/warehouse performance reports, including savings, vendor metrics, and inventory status.
o Partner with Finance to reconcile procurement activities across QuickBooks and Shopify.
Performance Expectations:
• Cost Savings: Annual cost savings goals achieved through vendor negotiations and procurement efficiency.
• Inventory Accuracy: ≥95% monthly accuracy in system records vs. physical counts.
• On-Time Delivery: ≥95% on time material and product deliveries to projects/customers.
• Supplier Performance: Quarterly vendor scorecards showing ≥90% compliance with contract terms.
• Warehouse Organization & Safety: Zero critical findings in quarterly warehouse audits.
Requirements
• Bachelor’s degree in supply chain management, Business Administration, or related field preferred.
• 5+ years’ experience in procurement and warehouse operations (construction, AV, or apparel industries preferred).
• Proven leadership managing staff, scheduling, and performance development.
• Proficiency in QuickBooks, Bill.com, Shopify, HubSpot, D-Tools, and Microsoft Teams.
• Strong negotiation, vendor management, and contract oversight skills.
• Excellent organizational, communication, and analytical abilities.
• Able to lift, carry, push, and pull up to 50 pounds
• Willing to obtain OSHA 10-hour safety certification
• Forklift certification preferred (or willingness to obtain)
Competency
• Strategic mindset with operational execution discipline.
• Ability to manage multi-entity procurement needs under one centralized system.
• Strong leadership presence, able to influence cross-functional teams.
• Results-driven, KPI-oriented, with a track record of measurable achievements.
Salary
$65,000- $85,000/year (based on experience)
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