Job Description

The Office Coordinator plays a key role in ensuring the smooth day-to-day operations of the office. This position is responsible for managing administrative tasks, supporting staff, and maintaining an organized and efficient work environment. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced setting.

Key Responsibilities

1. Serve as the first point of contact for visitors, vendors, and employees.
2. Manage incoming calls, emails, and correspondence professionally and promptly.
3. Coordinate office activities, meetings, and events, including scheduling and logistics.
4. Maintain office supplies inventory and place orders as needed.
5. Assist with onboarding new employees and provide administrative support to HR as required.
6. Ensure office equipment is functioning properly and coordinate repairs or maintenance.
7. Handle incoming and outgoing mail and deliveries.
8. Support leadership with travel arrangements, expense reports, and other administrative tasks.
9. Maintain accurate records, files, and databases.
10. Uphold confidentiality and compliance with company policies and procedures.

Qualifications

1. Education: High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
2. Experience: 2+ years in an administrative or office support role.
3. Skills:
4. Strong organizational and time management skills.
5. Excellent verbal and written communication abilities.
6. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software.
7. Ability to multitask and prioritize effectively.
8. Professional demeanor and customer service orientation.

Work Environment

1. Office-based role with occasional flexibility for remote tasks.
2. Requires ability to lift up to 20 lbs for office supply management.

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