New Gig Solutions is partnering with a fast-growing startup in Santa Clara to hire a polished, proactive, and highly reliable Office Coordinator . This is an onsite contract role with strong potential to convert to full-time. The position offers excellent growth opportunity, including a future path toward a Full Time Role with the Firm.
The ideal candidate is personable, confident, and able to represent the company professionally when interacting with guests, investors, and internal teams.
Schedule
Monday–Friday, approximately 8:00 AM – 5:00 PM
Early Fridays (typically able to leave between 3:00–4:00 PM depending on office flow)
Key Responsibilities
Front Office & Hospitality
Greet and welcome guests, investors, and visitors with a friendly, polished presence
Maintain conference rooms and ensure meeting spaces are set up and organized
Manage incoming mail, packages, deliveries, and support outgoing shipments
Administrative & Operational Support
Assist with meeting coordination and general office logistics
Help plan and support internal events such as holiday lunches, birthdays, and team gatherings
Coordinate travel bookings including flights, hotel arrangements, and transportation
Handle office supply management, vendor communication, and occasional errands
Special Projects
Provide administrative support across departments in a fast-paced startup environment
Assist leadership with ad hoc operational or administrative tasks
Qualifications
Clear, professional communication skills with the ability to represent the company well
Strong organizational abilities and attention to detail
Comfortable working autonomously in a dynamic, evolving environment
Proficient in Microsoft Office 365 (Excel, Word, Outlook)
Experience working in a PC-based tech environment (company is a Microsoft shop)
Prior office coordination or administrative support experience preferred
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