Job Description

Human Resources Assistant
Location: Long Island, NY | Monday–Friday, 9 AM – 6 PM (with flexibility)
Confidential Search Conducted by a Leading Recruiting Firm

We are representing a very well-known and respected corporation based in Long Island, NY , in their search for a highly organized and professional Human Resources Assistant . This trusted individual will play a critical role in supporting the private family office, ensuring smooth coordination of both corporate and domestic operations.

This is a unique opportunity to work behind the scenes with an elite household and executive team—ideal for someone who thrives in a fast-paced, high-responsibility environment and brings a discreet, proactive, and detail-oriented approach to everything they do.

Key Responsibilities:

Payroll & HR Administration

• Process payroll for household and administrative staff with accuracy and discretion

• Prepare offer letters, employment contracts, and onboarding documents

• Maintain personnel records and ensure compliance with employment policies

Scheduling & Calendar Management

• Coordinate detailed calendars for the family and household staff

• Schedule meetings, appointments, personal engagements, and travel arrangements

• Serve as a central point of communication across the household and family office

Administrative & Financial Support

• Manage household and office budgets, track expenses, and process vendor payments

• Maintain organized records of important family documents and contracts

• Liaise with external advisors including legal, accounting, and service providers

Household Operations Oversight

• Support hiring, training, and scheduling of household staff

• Act as the main point of contact for vendors and maintenance professionals

• Ensure smooth day-to-day household operations

Special Projects & Event Support

• Assist with planning and coordinating private events or gatherings

• Manage ad hoc tasks and personal requests as needed

Qualifications:

• Bachelor's degree or equivalent experience in HR, administration, or household operations

• Prior experience supporting a family office, executive household, or high-level corporate team

• Strong organizational and multitasking skills with a calm, solutions-oriented approach

• Proficiency in Microsoft Office and payroll software

• Excellent communication skills and a high level of discretion and professionalism

• Flexible, reliable, and comfortable managing competing priorities

This role offers a rare chance to work with a high-profile, well-established family and corporation in a position that values trust, precision, and professionalism.

To apply or learn more, please contact our recruiting team. All inquiries will be handled with strict confidentiality.

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